headstar

AI for Accounts Receivable

Get paid.Without the chase.

AI decides who needs attention, speaks with buyers, resolves blockers, and follows every invoice to applied cash.

See Headstar work
HeadstarReceivables / INV-0248 FRI · 10:42 Choosing the next move

One payment run left.

AI worklist Autopilot
PRPacific Retail Co.INV-0248 · 14 days overdue ₱186,400 ☎AI VoiceCall before 11:00
CMCentral MartDue today ₱92,700 ✉EmailRequest remittance
NLNorthline Logistics7 days overdue ₱64,200 VViberFollow up at 2:00
H HEADSTAR AI VOICEPacific Retail APInvoice INV-0248 · ₱186,400 Live ·
Listening naturally… Understanding the blocker… Resolving it while the call stays live…
Listening for the real blocker Intent · documents · deadline

BUYER · 10:44 AMFriday is still possible, but the invoice is not encoded yet. We’re missing the signed DR and PO.

HEADSTAR AI · NOWThanks for clarifying, po. I found both files and I’m sending them now. Once they arrive, is anything else blocking Friday approval?Delivered

BUYER · NOWNo, that’s everything. Thanks.

Headstar is responding ✦ Blocker resolved · assembling the complete packet
Pacific Retail Co.Account files AI call still live
INV-0248 · signed DR · purchase order 2 sources
Searching the account historyEmail, ERP attachments, shared drive
NEW EMAIL · PACIFIC RETAIL AP Complete documents for INV-0248

Thanks for flagging this, po. I’ve attached the signed DR and purchase order for Friday’s run.

PDF Signed-DR.pdfPDF PO-7741.pdf Sent ✓

PRBUYER · 10:47 AMReceived, thanks. We’re encoding it now.Blocker cleared

PRPacific Retail APAI Voice · INV-0248 Live · 00:41

BUYER · 10:48 AMWe can release ₱100,000 Friday and the remaining ₱86,400 on the 15th. Can that work?

AI is listening for the constraintAmount · timing · intent ✦Situation understoodSwitching to a calm, collaborative tone

HEADSTAR AI · NOWUnderstood, and thanks for being upfront, po. That split works within your approved terms. I’ll protect the full invoice value and record both dates.Delivered

HEADSTAR AIApproved payment pathWithin policy
Promise recorded
PAYMENT 1 · CONFIRMED₱100,000Friday
PAYMENT 2 · CONFIRMED₱86,40015th
VVIBER · DELIVEREDPayment plan confirmed. I’ll follow up Friday, po.10:50 AM
Unapplied cashHeadstar found the invoice behind every peso. Matching live
✓Promise active₱100,000 Friday · ₱86,400 on the 15th

NEXT CHECKFriday · bank feed Watching live

₱Bank transferFriday · Remittance linked₱100,000 ₱Bank transfer15th · Ref 9304₱81,740
Application summaryReconcilingComplete
Invoice total
₱186,400
Cash received
₱181,740
Withholding
₱4,660
Balance remaining
₱4,660
₱0
₱4,660 still unexplainedThe bank paid less than the invoice. Headstar is finding why.
Form 2307 matched₱4,660 withholding validatedApplied

✓Cash correctly applied · ₱186,400Pacific Retail Co. · INV-0248 · Balance ₱0

Illustrative data

AI across your AR book

Every account.
The right move.

Headstar knows who needs action, who needs patience, and when your team needs to step in.

Headstar · Live AR book AI reading the book
AI worklist4 priority decisions · updated now Autopilot

One AI decision. No queue sorting. No missed cutoff.

Product preview · Illustrative data

Headstar · Live account Scanning five systems
INV-0248Gathering context
ERP · INVOICEINV-0248₱186,40014 days overdue
MEMAIL · 9:12Need the signed DR and PO.
VVIBER · 10:12Friday works for us.
₱BANK CREDIT+₱100,000Unmatched
23FORM 2307₱4,660Withholding
Email72% AI Voice94% Viber81%
☎HEADSTAR DECIDESCall before Friday’s 11:00 cutoff.AI starts now
₱Bank transfer₱100,000Received ₱Bank transfer₱81,740Received 23Form 2307₱4,660Validated
✓CASH CORRECTLY APPLIED₱186,400INV-0248 · Balance ₱0Every future follow-up stopped
Product preview · Illustrative data 01 → 04

One live account

Every signal.
One financial truth.

Headstar reads the invoice, buyer, bank, remittance, and withholding together—then turns context into action.

Read every signalERP, email, Viber, bank, and Form 2307 arrive as one story.
Understand what changedAI connects blockers, promises, cash, deductions, and deadlines.
Choose the next moveCall, email, Viber, wait, or ask your team—based on the account.
Close only on truthThe chase stops when the ledger, payment, remittance, and withholding agree.

Manual follow-up never ends.Headstar chooses the call, email, Viber message—or no contact yet.

Payment blockers sit unresolved.Headstar finds the missing document, answer, or owner and keeps the invoice moving.

Cash arrives. Invoices stay open.Headstar matches bank credits, remittance, deductions, and Form 2307 to the right invoice.

AI exception management

Your team sees the exceptions.
Headstar works everything else.

AI resolves routine work and hands your team only decisions that require authority.

01 · Always working

The queue moves while your team does higher-value work.

Headstar calls, emails, replies, finds documents, and monitors commitments in the background.

02 · Judgment needed

AI knows when not to improvise.

A quantity dispute changes the invoice. Headstar stops negotiation and finds the right owner.

03 · Ready to decide

The decision arrives complete.

Buyer message, PO, signed DR, mismatch, owner, deadline, and recommendation—already assembled.

04 · Resolved

One approval restarts the account.

Headstar updates the buyer, keeps the undisputed balance moving, and records every action.

Headstar · Exception inbox Exceptions only
ROUTINE ACCOUNTSLiveAlways moving AI RESOLUTIONFirstBefore escalation NEEDS YOUR JUDGMENT1Ready now
CEBU MEDSUPPLY · INV-7732Quantity dispute before Tuesday’s run One decision ready
CM

BUYER · EMAILWe received 92 cartons, but the invoice bills 100. Please check and revise it before Tuesday’s payment run. Thank you.

✦ HEADSTAR AIRoutine accounts moving
AI-ASSEMBLED CONTEXTThe decision is already prepared.Sales Ops · 2:00 PM
POPurchase order100 cartons DRSigned delivery receipt92 cartons 8Verified difference8 cartons

HEADSTAR RECOMMENDSIssue a credit note for 8 cartons. Keep the undisputed ₱172,000 on Tuesday’s payment run.

✓Approve recommended resolutionCredit note to Sales Ops · buyer updated automatically Reassign
✓ DECISION APPLIEDBuyer updated. ₱172,000 remains on Tuesday’s run. AI resumed
Product preview · Illustrative data Every action recorded

AI cash application · Every peso accounted for

Cash received
is not cash closed.

The invoice closes. The ledger updates. The chase stops—only when the transfer, remittance, deductions, and Form 2307 agree.

Headstar · Cash application Matching live
Unapplied cashHeadstar found the invoice behind every peso.3 new records
Payment evidenceAmountSuggested invoice
₱Bank transferFriday · Ref 8921 · Remittance linked ₱100,000INV-0248
₱Bank transfer15th · Ref 9304 ₱81,740INV-0248
23Form 2307Withholding · validated ₱4,660INV-0248
Finding the invoice behind every peso ₱100,000+₱81,740+₱4,660=₱186,400
Product preview · Illustrative dataReading payment evidence
01Your termsAI negotiates only inside approved limits. 02Your approvalsYour team owns decisions that change value, terms, or risk. 03Your visibilityEvery decision, conversation, payment, and ledger result stays on the account.
A Filipino finance leader leaving a Manila office at sunset while colleagues collaborate

Receivables, without the second shift

Your people move the business.
Headstar moves the receivables.

Headstar keeps routine accounts moving after hours. Your team steps in only when judgment matters.

Buyer replied on ViberPromise captured

Approved plan confirmedExpected cash updated

Remittance matchedInvoice closed · Balance ₱0

YOUR TEAM IS OFFLINE Headstar is still working. Illustrative product state

The AI AR department for Philippine businesses

Every invoice.
Worked to applied cash.

Headstar decides, calls, resolves, negotiates, follows up, matches remittance and Form 2307, and closes the invoice in your books.

See one receivable close